Live access and reporting of all financial information
Pinewood Accounts is a comprehensive accounting tool which supports all the processes necessary for control of your business and features purchase ordering, purchase ledger (payables), asset register, sales ledger (receivables), cash book, credit/debit card management and nominal ledger (general).
Whilst comprehensive, the emphasis is on efficiency and low administration. Standard features such as document management with Pinwoods document viewer and Microsoft Office integration make this intuitive system accessible to all. Live accounting where each transaction is written to the database immediately means users report on real time information with no end of day or batch processing.
DPs and departmental managers will find themselves at home with the simple “Click & Drill” reporting as they obtain real time business intelligence for themselves.
In addition to parts ordering Pinewood can manage and control purchase orders for workshop sub-contract, vehicle preparation, departmental expense or asset purchase. Purchase order spending limits and parameters are managed by individual user.
Integrated purchase ordering, invoice logging, automated invoice authorisation and document scanning make purchase and expense control easy to manage. Paper no longer needs to be passed between departments for authorisation, reducing the risk of delayed expense or duplicate invoices. Comprehensive spend analysis which can be consolidated across the enterprise is an effective tool for cost control and supplier management.
Asset purchase control, depreciation, amortisation and disposal are managed within the system. Initial setup is simple, assets can be setup with maintenance and insurance details they can be associated together to ensure accurate reporting and disposal. Assets can be assigned to users and departments with a periodic verification process to confirm their condition and location. Initial setup is straightforward loading assets using Microsoft Office.
Debt can be managed at enterprise level with multiple transaction accounts linked to a central group account. With an unlimited continuous narrative held against each transaction debt management has never been easier, copy invoices are a click away and can be reprinted, faxed or emailed instantly. With direct debit and integrated credit/debit card transaction processing cash collection and reconciliation become a simple quick task.
Real time bank management provides you with instant account balances for each account with a simple reconciliation process. Payments and receipts by BACS and DD are supported and transactions may be uploaded from Microsoft Office.
Budgets may be managed using Microsoft Office and uploaded into Pinewood for analysis and reporting. In addition to the “Click & Drill” Pinewood reports, management reports can be produced from the live data with Microsoft Office. Manufacturer composite reporting is managed within the nominal ledger. Management Reporting with Microsoft Excel allows you to customise and maintain core documents within the DMS, for which figures are automatically updated on demand..
Consolidation of Multiple Accounting Businesses
Automatic journals take care of regular monthly postings and accruals and these can be supplemented with reversing journals for ad-hoc accruals or imported journals. Balance sheet accounts may be set as open item so that a scheduled balance can be viewed. This enables rapid reconciliation of control accounts.
Grayhams supports entrepreneurs in the automotive sector thanks to the application of the leading and future oriented Pinewood DMS.
Grayhams is the exclusive dealer of Pinewood, the innovative DMS for the automotive industry.